Employee attendance control is the monitoring of employee participation in work and tracking of working hours. In other words, it is a system used to document the days, durations, and working hours of employees. Employee attendance control is important not only for employers but also from the perspective of employees. Manual tracking is always prone to errors, but a systematic employee attendance control eliminates all possibilities of errors, ensuring guaranteed accuracy in calculating working hours, tracking overtime, and tabulating employee attendance details.
What is EACS?
The Employee Attendance Control System is a system that enables organizations to automate attendance management processes and track employees’ working hours. It allows employees to mark their attendance through a web or a mobile application, or integrates with a biometric attendance system to automatically synchronize attendance entries. Some employee attendance control systems incorporate biometric technologies such as facial recognition, fingerprint recognition, or iris recognition to verify the identity of employees when they enter or exit.
What is EACS Software?
As mentioned above, the Employee Attendance Control System (EACS) aims to automate an organization’s processes related to employees’ entry, exit, leave, and attendance. EACS software is the software component of this system. EACS programs are used to manage employee and attendance control processes more efficiently.
The primary purpose of EACS software is to record the working hours of employees within the company, manage leave requests, track absenteeism, and calculate the leave entitlements of employees. These programs often work in conjunction with physical devices such as card access systems, fingerprint readers, or facial recognition systems.
Such programs can typically be customized based on the needs and scale of businesses. In large organizations, EACS programs have become essential tools for managing employee and attendance control processes more effectively.
What Does EACS Do?
In general, employee attendance control systems aim to manage employee management processes in workplaces more systematically, efficiently, and effectively.
Attendance Control: EACS systems track attendance status by accurately recording the entry and exit times of employees. This allows the monitoring of absenteeism and delays in the workplace.
Tracking Working Hours: These systems record how much employees work on a daily, weekly, or monthly basis, calculating total working hours. This data can be used for salary calculations and performance evaluations.
Leave Management: EACS systems record and manage employees’ leave requests, overseeing the approval process. Leave requests and entitlements are tracked through the system, ensuring that leaves are used regularly and fairly.
Reporting and Analysis: These systems can generate detailed reports and analyses based on employee attendance status, delays, leaves, and other relevant data. These reports provide managers with better information for workforce management.
Data Security: Employee attendance control systems provide the necessary security measures to securely store and process employees’ personal data. Ensuring unauthorized access protection and privacy is crucial.
Speed and Automation: Employee management systems work faster and more automatically compared to manual record-keeping processes, saving time for employers and HR teams.
Legal Compliance: EACS systems ensure compliance with legal requirements regarding working hours, leaves, and other relevant issues. This helps employers fulfill their legal obligations.
Human Resource Management: EACS systems assist human resources departments in managing employee management processes more effectively. They contribute to better management of issues such as attendance, performance, and productivity.
What is EACS System?
The Employee Attendance Control System (EACS) is a system consisting of several components.
Software: The heart of the EACS system is the software used to manage employee attendance records, track leaves, generate reports, and oversee general operations. This software performs tasks such as recording employees’ entry and exit times, processing leave requests, and storing data. It may also include tools for analyzing and reporting data.
Hardware: The EACS system requires physical devices to record employees’ entry and exit times. These devices may include card access systems, fingerprint readers, facial recognition systems, and more. These hardware components are used to verify employees’ identities and record attendance.
Database: The EACS system needs a database to store data such as employees’ attendance status, leaves, delays, etc. The database is where all this data is securely and structuredly stored. This data is later used for analysis, reporting, and other processes.
Network Infrastructure: The EACS system requires a network infrastructure for devices to exchange data. This is necessary for devices to communicate with the software and for data to be securely transmitted. A network infrastructure is crucial for the proper functioning of the system.
Training and Support: Users of the EACS system (e.g., HR employee, managers) may need training and support to use the system correctly and effectively. This ensures that users are knowledgeable about the system and can resolve issues when needed.
Reporting and Analysis Tools: The EACS system may include tools for analyzing data and generating reports. These tools help in providing employers and managers with insights into employee attendance status, leave usage, and overall productivity.
The EACS system aims to manage employee management processes more efficiently and effectively by integrating these components. This system helps businesses with tasks such as tracking employee attendance, data analysis, leave management, and more.
How Does EACS Work?
The EACS system collects data through physical devices (card access systems, fingerprint readers, facial recognition systems) to monitor employee attendance, track leaves, and perform data analysis.
Employees use designated devices to verify their identities. This verification process may involve card scanning, fingerprint scanning, facial recognition, or other methods.
When the identity verification process is successful, the hardware component of the system records the employee’s entry or exit time. This information is transferred to the database, and the attendance status of the relevant employee is updated.
Employees enter their leave requests into the system. Leave requests are managed and approved or rejected by managers. Approved leaves are recorded in the system, and the leave entitlements of the employee are updated.
The EACS system analyzes the collected data and generates reports. Managers can receive detailed reports on employee attendance status, leave usage, delays, and other relevant information.
The collected data is stored securely, and measures are taken to prevent unauthorized access. Data privacy and security are crucial to ensure the reliability of the system.
System users (HR employee, managers) typically need to learn how to use the system and use it correctly. Training and support may be provided.
The EACS system should work in harmony with existing business processes and other systems. For example, it can be integrated with systems used for salary calculations.
What Are EACS Devices?
Iris Recognition Devices: Iris recognition devices perform identity verification by scanning employees’ eye irises. Since iris patterns are unique and stable, this is a reliable method of identity verification. For example, the iCAM 7 Series, backed by Ergosis assurance, offers features not provided by any other iris recognition system. By collecting more images for advanced registration and recognition, it provides fast iris identification.
Facial Recognition Devices: These devices analyze facial features to perform identity verification. Facial recognition is a non-invasive and user-friendly method that can provide quick and effective results. For instance, the TITAN, backed by Ergosis assurance, is equipped with a 21.0 Megapixel main camera, auto-focus, LED flash, and intelligent face recognition algorithm. It can detect live facial recognition, even for partial profiles, in less than one second. It also provides automatic demographic estimation and face pose detection.
Fingerprint Readers: Fingerprint readers perform identity verification by scanning employees’ fingerprints. Since fingerprints are often unique to each individual, this is a reliable method of identity verification. The Ergosis-assured IXM TITAN LUMIDIGM has multi-spectral imaging technology, minimizing real-world issues faced by traditional fingerprint sensors.
Card Access Devices: Card access systems use special cards or RFID (Radio Frequency Identification) tags to perform identity verification. Scanning the cards creates entry and exit records. Ergosis uses globally recognized HID card readers and cards in Card Access System projects.
Combined Devices and Systems: Some EACS systems offer higher security and flexibility by combining different identity verification methods. These systems may use methods such as facial recognition with fingerprint reading or card access with fingerprint reading. For example, the INVIXIUM TITAN, backed by Ergosis assurance, incorporates facial recognition, patented multi-spectral fingerprint recognition, patented Hitachi finger vein biometrics, and video-based recognition, making it the most advanced biometric product on the market.
What is the EACS Process?
The EACS process is a cycle designed to monitor employee attendance, manage leaves, and perform data analysis for more efficient and effective employee management and workforce planning. This process involves elements such as identity verification, data recording, leave requests, data storage and analysis, training and support, and data security.
What Are EACS Programs?
EACS (Employee Devam Kontrol Sistemi) programs are software applications used to manage information related to employee entry, exit, leave, and absenteeism. These programs help businesses manage employee management processes more efficiently. For example, EACS Zeus is the most advanced system with a WEB interface for use within your organization’s local network.
What is Cloud EACS?
Cloud EACS (Cloud-Based Employee Devam Kontrol Sistemi) is a Employee Attendance Control System solution provided using cloud computing technologies, eliminating the need for traditional physical infrastructure. In this type of system, data and processes are stored and processed on cloud-based servers rather than on in-house servers.
ManageOnCloud, backed by Ergosis assurance, is a highly preferred cloud-based Employee Tracking and Timekeeping Calculation system. Since all operations run on the ‘CLOUD,’ there is no need for businesses to invest in a server/computer within the company. It allows easy access to all necessary information from anywhere with internet access.
Whether your company has a single location or multiple locations with thousands of employees, ManageOnCloud provides an ideal solution for your business.
Is EACS Legal?
The Employee Attendance Control System is a legal practice, but its usage and implementation are subject to certain legal requirements and regulations. The labor laws, personal data protection laws, and other relevant regulations of each country and region may contain rules that govern and limit the use of EACS.
The processes of collecting, storing, and processing personal data must comply with personal data protection regulations. Obtaining consent may be required to process employees’ personal data. Employees should be informed about how their data will be used and processed.
The security of collected data must be ensured. Protection against unauthorized access and misuse of data is necessary. Data analysis and reporting processes must comply with legal regulations. Most importantly, respect for the privacy rights of employees and adherence to legal limitations on processing personal data are essential.
